!27th October, 2022\\09:00am (Spanish time) – 11:00am
!Draft agenda 
!!34th Annual Business Meeting of the Academia Europaea members\\(physical meeting) at the PRBB  [[Barcelona Biomedical Research Park] - C/ Doctor Aiguader, 88. 08003\\[Maplink|https://www.google.com/maps/place/PRBB+Parc+de+Recerca+Biom%C3%A8dica+de+Barcelona/@41.3854203,2.1944581,15z/data=!4m5!3m4!1s0x0:0x81e449abea5aae0e!8m2!3d41.3854203!4d2.1944581]
!The AGM will also be available virtually by zoom at this link:\\[https://us02web.zoom.us/j/88073237746?pwd=dGQ2bFRWOXJZeUtWVVFvZzBBNm1hZz09]\\
ID de reunión: 880 7323 7746\\
Código de acceso: 226312
From 1 October,  ALL DOCUMENTS will be found below.
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A series of membership wide ballots on the motions below will be held online from 25th September – 5th October.
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(NOTE: an agenda and documents pack will be available at the door of the meeting room for any physical attendees). PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR.
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__In the chair: The President – Professor. Dr. Marja Makarow (Helsinki)__

!1.	Welcome, adoption of the 2022 draft agenda  (members present)  	[[Document 1]

!2. To adopt the minutes of the AGM held on 21 October, 2021	[[Document 2]
__Transaction of Ordinary Business__
!3. Reports  (covering the past 12 months and going forward): QUESTIONS ARE INVITED

*3.1  President – Marja Makarow. 2021 Trustees (Activity) __report, highlights and future plans for 2022 onwards__

__Report of the online ballot of members, to the Motion: ''“That the AGM adopt the 2021 Trustees report”''.__\\[[DOCUMENT 3.1]

*3.2 Finance – Professor Oskar Mencer (retiring Treasurer)  a summary report has been tabled in advance and the 2021 accounts made available online.

__Report on the outcome of the online ballot of members, to the motion: ''“That members adopt the 2021 accounts“''.__\\[[DOCUMENT 3.2]
*3.2.1 Outcome of the e-ballot of members on the Motion: “__That members agree to re-appoint the Examiners: Messrs Keith Vaudrey and Co. Ltd, London“.__

*3.2.2  Annual members’ financial contribution for 2023

Outcome of the e-ballot of members to the Motion: “__The Members are asked to approve the trustees recommendation, for an annual, [[voluntary] contribution based on an age –related scale, and effective from January 1st 2023. As follows:__
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__Ordinary members__\\
Members up to and including 65 years of age: 150 Euro\\
Members 66 - 75 years of age: 95 Euro\\
__Foreign members:__ 95 Euro\\
__Members over 75:__ Voluntary donations are welcomed but they are optional
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''__"The Members (present) are asked to approve an establishment fee for all new (2023) members of 150 Euros, irrespective of age at the time of their acceptance of membership.”__''

!4. Board of trustees elections and approvals 

*4.1 The following trustees leave the Board at the end of the 2022AGM: Oskar Mencer Hon. Treasurer

*4.2 __ELECTION of Officers and Trustees__
**4.2.1 Election of Vice President(s), Members present are invited to vote for or against the election of a Vice President [[Document 4.2.1]
**4.2.2 Election of an Honorary Treasurer. confirmation ballot by those present. [[Document 4.2.2]
**4.2.3 Confirmation of the terms for co-opted trustees (vote by those present) [[Document 4.2.3]
__Other Business (as time allows)__
!5.  Report on the AE engagement in the now ended SAPEA (horizon2020) project and new SAPEA Plus – Professor Petersen Academic Director – Cardiff Knowledge Hub

!6. Barcelona (Prof. Guerrero - Hub Director). Bergen (Ms Kristen Baaken - Hub Manager). Cardiff (Prof. Petersen Hub Director). Tbilisi (Ms Sofia Kobakhidze – Hub Manager), Wroclaw Hub ( Ms Kasia Majkowska – Hub Manager)

!7. Report by the Editor-in-Chief of the European Review – Professor Alban Kellerbauer

!8. Plans for 2023
*Call for nominations for election to membership – open 1 October 2022 - 31 January 2023
*2023 Annual conference – Munich - Hosted by the Munich Knowledge Hub [[Professor Don. Dingwell - Hub Academic Director]
*Other plans?
Questions from the membership.
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Closing remarks (Professor Makarow).
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*[Trustee (Activity) 2021 report and 2021 examined accounts|Acad_Main/Publications/Academia_Europaea_Annual_Activity_Reports_and_Annual_Accounts]
*[AE Statutes and regulations|Acad_Main/About_us/Governance]
*[AE Section chairs and committees|Acad_Main/About_us/Academic_Management]

!Regional Knowledge Hub websites:

Barcelona: [http://barcelona.acadeuro.org]\\
Bergen: [https://aebergen.w.uib.no]\\
Budapest: [Acad_Main/Budapest_Knowledge_Hub]\\
Cardiff: [http://aecardiffknowledgehub.wales]\\
Wroclaw: under construction\\
Tbilisi: [https://www.aetbilisihub.org]\\
Corporate website: [https://www.ae-info.org]\\
*[AGM 2022 Document 1 - Agenda|AGM 2022 DOC 1 Agenda (V5 03-10-22).pdf] (updated 20 October 2022) (pdf)
*[AGM 2022 Document 1 - Agenda|AGM 2022 DOC 1 Agenda (V5 03-10-22) (2).docx] (updated 20 October 2022) (Word)

*[Document 2 -  Draft Minutes of the AGM of 2021 – for adoption|Document 2 - Minutes of the AGM of 2021 (draft).pdf]

*[Document 3.1 - 2021 Trustees activity report - including Hub reports|Document 3.1 - 2021 Trustees activity report - including Hub reports (FIN 03-Oct).pdf] (updated 3 October 2022)
*[Document 3.2 - Honorary Treasurer's report and the examined accounts for the FY ended 31 December 2021|Document 3.2 Hon Treasurers report and the examined accounts for the FY ended 31 December 2021.pdf]

*[Document 4.2.1 Election of a Vice President.pdf|Document 4.2.1 Election of a Vice President.pdf]
*[Document 4.2.2 - Election of a Treasurer|Document 4.2.2 - Election of a Treasurer.pdf]
*[Document 4.2.3 Co-option of trustees - approval of terms|Document 4.2.3 Co-option of trustees - approval of terms.pdf]
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*[Academia Europaea: Origin and early days|academia_europaea_origin_and_early_days.pdf]
*[Full Regulations AE CO LTD amended 5 November 2019|Full Regulations AE co ltd amended 5 November 2019.pdf]
*[2021 Annual report Synopsis|2021 Annual report Synopsis.pdf]
*[AE Information Leaflet (2020)|Acad_Main/About_us/What_are_we/Academia_Europaea_LEAFLET_2020.pdf]