!! Nominations
!!The 2020/2021 nomination cycle opens on 1 November 2020 and closes on March 31, 2021.
--> Download the [AE Nomination Form 2020/2021|AE-Nomination-Form_2021.pdf|saveas='true']
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*Please download and use __this year's__ nomination form. Send the filled-in nomination form as __attachment__ to [nominations@ae-info.org|mailto:nominations@ae-info.org].

*Hint: If downloading the form by clicking on it does not work, please try to right-click and choose "Save-As" from the context menu (see also the NOTE below). If you are still having difficulties, do not keep trying, but contact the AE office ([office@AE-Info.org|mailto:office@AE-Info.org]) and the form will be sent to you.

*If you have any other problems or questions, contact the AE office at [office@AE-Info.org|mailto:office@AE-Info.org] or Dana Kaiser at [dkaiser@iicm.edu|mailto:dkaiser@iicm.edu]

*[List of nominations|Acad_Main/Forums/Nominations]\\Here you can either view all nominations (names only) or choose the relevant section where you will find an alphabetic list of the nominees. 

*[Detailed instruction on how to access the 2020 nominations of your section|Acad_Main/Nominations/How_to_access_nominations] (Access is only possible for authorized persons.)\\Once you have opened a dossier (nomination), you can click on  the button "Show printer-friendly version" to get a good print-out.
*Download the nomination file by clicking on it. 

*If you get the message "''To view the full contents of this document, you need a later version of the PDF viewer. You can upgrade to the latest version of Adobe Reader from www.adobe.com/products/acrobat/readstep2.html''" although you __do__ have the latest version of the Adobe Reader, download the file by making the __Ctrl-click__ (or __right-click__) on the link and select "__Save as__" or "__Download__" from the contextual menu (depending on which browser you use, you may also select "load linked data" or other wording). In this way, you won't be using a default preview program which cannot deal with the nomination form.

*To fill the AE Nomination Form please use Adobe's PDF Reader Version 8 or higher. Note that current versions are already 10.x , so if the PDF's don't work for you please update your pdf Reader. 

*If you cannot download the file, please contact [office@AE-Info.org|mailto:office@AE-Info.org] and the file will be sent to you and assistance will be provided.
*__Downloading the nomination form:__ Download the file by clicking on it. Alternatively, you can save it by making Ctrl-click (or right-click) on the link and select "Save as" or "Download" from the contextual menu (depending on which browser you use, you may also select "load linked data" or other wording). 
*__Opening and filling the form:__ make sure that you open the nomination form using the Adobe Reader and not by means of the (default) MacOS "preview" viewer (i.e. the built-in PDF viewer).
!!General information about the nomination procedure  __\\

*Only members of Academia Europaea can submit a nomination. To be recognized as __member of Academia Europaea__, make sure that __your name and email address__ correspond to the ones registered in the AE database (if in doubt, go to your personal AE web page).

* Before you consider nominating a new member, please make sure that the potential nominee is not already a [member of Academia Europaea|Acad_Main/List_of_Members] (and not just your section) and has not already been nominated. To do so click on "Show nominees of all sections sorted by alphabet" on the [List of nominations|Acad_Main/Forums/Nominations]. This might help to save your valuable time and helps avoid confusion when multiple nominations of the same person are made.

* For each candidate you want to nominate download the current nomination form and store it on your computer, best using the name of the candidate.  

* You and one co-nominator have to fill out all fields marked * in the nomination form. When complete, send it as attachment to an e.g. empty email to [nominations@ae-info.org|mailto:nominations@ae-info.org]. __Attention:__ do not zip the file(s)!

*There is no limitation of the number of nominations a nominator can make.

* Submitting a form to the same section with exactly the same name for a candidate overwrites the previously uploaded form (i.e. later improvements are possible till the end of the nomination period). 

* An automatic notification about a successful upload of the nomination is sent to the sender, the two nominators and the chair of the relevant section who also receives a copy of the nomination as attachment. Please note: __the email addresses of the nominators__ have to be the same as the ones registered on the AE site (have a look at your personal page and amend as necessary). 

* The nomination form does not allow any attachments. Nominators are free to send additional information on candidates to their section chair, who in turn can pass them on to the members of the section committee.

* Nominees (candidates) can be involved in the nomination processing by being asked to fill out the personal parts of the nomination form, but they need not be informed about their nomination (to avoid disappointment when not being accepted, or to provide a positive surprise if accepted)

* All members can nominate candidates for membership to any section and in any field. Nominations for membership must be made by two (__and only two__) members of the Academia. One nominator must be resident in a European country and one must be resident in different country from that of the candidate. It is important that both nominators have personal and professional knowledge of the distinction of the candidate. Nationality and citizenship of the nominators is not relevant to the process.

*__Foreign members:__ If a candidate is nominated as foreign member, the nominators must present __clear evidence__ of a strong and sustained collaboration and working links with European institutions and centres of scholarship. The award of honours by European institutions and periods of residence at European centres will provide additional evidence of such links (such as substantive positions held, honorary Professorships and visiting Professorships). 
Regarding the classification as Ordinary or Foreign member the question of nationality and citizenship are irrelevant. If a candidate lives and works (principally) outside of Europe (and Israel) then they have to be considered as a Foreign candidate. Only if a candidate has a dual position and spends 6 months in Europe and six months outside, she/he can be nominated as Ordinary member.

* The full list of nominees is made available to members of Section committees and to Class chairs. The list of nominees (names only) in a section is visible to all section members. Full dossiers are accessible only to all authorized persons, i.e. the nominators of a person for the dossier of that person; the members of the section committee for all dossiers of their section.

* __The nomination period will end at midnight (CET - Central European Time) on March 31, 2021. __

!Attention: no extensions of the deadline is possible!

!The President's List

This route uses the same nomination form. It is designed to capture those eminent scholars who, for whatever reason, may have been overlooked in the past, or for candidates who do not easily fit the normal criteria for membership. See also [detailed criteria|Acad_Main/Membership/Nomination_and_Election_Process/Presidents_list].  The ‘President’s list’ candidates also pass through Section committees and Classes, for their opinion and advice. The final election of President’s list candidates is a matter for the Board of Trustees, following receipt of Class chairs’ recommendations.
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!Evaluation of candidates (synopsis)

Sections are clustered into Classes: Class 1 – Humanities (Sections A1, A2, A3, A4, A6 and A7); Class 2 – Social and related Sciences (Sections A8, A9, A10, A11, A12 and A13); Class 3 – Exact Sciences (Sections B1, B2, B3, B4 and B5); Class 4 – Life Sciences (Sections C1, C2, C3, C4 and C5), each with a Class chair.
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After the closing date for applications, each Section committee evaluates their own candidate lists and make recommendations on suitability for election. Each Section committee evaluates against published criteria and uses a common scoring system. Section lists are then discussed in plenary during individual Class meetings to arrive at a single consolidated class list for each Class. These are formal hearings, where the individual section lists are compared, discussed and moderated. Class lists are then submitted to Council for a formal QA and new members then elected by the Board of Trustees. All newly elected members will receive a formal invitation from the President, inviting them to accept membership and an invitation to participate in the induction ceremony at the next annual member conference.
*Each Section Committee will assess its own candidates against a set of eligibility and professional standing criteria and score according to this scheme:

**__1:__ Should be elected now; 
**__2:__ Strong candidate; 
**__3:__ Future contender;
**__4:__ Not electable. 

*Each section chair will provide an assessment report for their nominations (including a ranked list of candidates) to the appropriate Class chair.

*The Class chairs then each convene separate Class meetings, to discuss (in pleno) and moderate the individual Section candidate lists. A single, consolidated list for each Class is then agreed and submitted to the Board of Trustees for approval and subsequent election. 

!Nominations guidelines and criteria 

*[Detailed description of the nominations guidelines and criteria|Acad_Main/Membership/Nomination_and_Election_Process] (revised October 2020).
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!Dear members of Academia Europaea,
!In these unprecedented times: The Board of trustees have decided to __extend the deadline__ for nominations for membership to the academia Europaea until __midnight on 30 April 2020__. 

Many thanks to all members who have already submitted nominations before the original deadline. But, we are conscious of the extreme pressures that scholars are now operating under and we hope that this extra time will allow you to nominate suitable candidates. The intention is still to try to make sure as many newly elected members  as possible can come to the annual conference on in October.

Dana Kaiser [office@AE-Info.org|mailto:office@AE-Info.org] or [dkaiser@iicm.edu|mailto:dkaiser@iicm.edu] at the Graz Data Centre is still available to answer and technical questions.