From 1 October, ALL DOCUMENTS can be found below.

A series of pre-AGM membership wide electronic ballots on the motions below will be held online from 15th September to – 26th September. Members will be mailed separately about these.

(NOTE: an agenda and documents pack will be available at the door of the meeting room for any physical attendees). PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR!

In the chair: The President – Professor. Dr. Donald Dingwell (Munich)

1. Welcome, adoption of the 2025 draft agenda (members present) – DOCUMENT 1#

2. 2. To adopt the minutes of the AGM held on 26th November October, 2024 – DOCUMENT 2#

Transaction of Ordinary Business

3. Reports (covering the past 12 months and going forward): QUESTIONS ARE INVITED#

• 3.1 President – Don Dingwell. 2024 Trustees (Activity) report DOCUMENT 3.1 and Document 3.1 Supplement + 3.1s Supplement

Report of the result of the online ballot of members, to the Motion: “That the AGM adopt the 2024 Trustees report”. In favour x. Against x. DOCUMENT 3.1a

• 3.2 Finance – Professor Stephen Evans (Treasurer) a summary report has been tabled in advance and the 2024 examined accounts made available online. Document 3.2 and Document 3.2 supplement.

Report of the result of the online ballot of members, to the motion: “That members adopt the 2024 accounts“. In favour xx. Against x. MOTION CARRIED DOCUMENT 3.2a

• 3.2.1 Outcome of the e-ballot of members on the Motion: “That members agree to re-appoint the Audit/Examiners: Messrs Keith Vaudrey and Co. Ltd, London“. Voted in favour x. Against x. Document 3.2.1

• 3.2.2 Annual members’ financial contribution for 2026

Outcome of the e-ballot of members to the Motion: “The Members are asked to approve the trustees recommendation, for an annual, [voluntary] contribution based on an age–related scale, and effective from January 1st 2026. As follows:

Ordinary members:
Members up to and including 65 years of age: 200 Euro
Members 66 - 75 years of age: 125 Euro
Foreign members (all age categories): 200 Euro
Members over 75: Voluntary donations are welcomed but they are optional

Ballot result was: Those in favour: x; Those against; x.

• 3.2.3 Additional motion for the room:

"That the Members (present) are asked to approve a one-time establishment fee for all new (2026) members of 200 Euros, irrespective of age at the time of their acceptance of membership.”

4. Elections and appointments#

• 4.1 Election of a President

During 2025, There was a call for nominations for the vacant position of President. A search group was convened comprising the four class chairs plus Dr Robert-Jan Smits (Honorary member) as independent chair. The search group interviewed the candidates and made a recommendation to the Board of trustees. The Board accepted the recommendations and moved to a member-wide confirmatory E-ballot proposing a single candidate – Professor Don Dingwell. The Ballot confirmed Professor Dingwell as the new President. The new President assumed the role of Chair of the Board of Trustees immediately following the ballot. Professor Dingwell now formally assumes the role of President at this AGM. His term runs for three years until the AGM of 2028. His position is renewable for a second and final term of three years.

• 4.2a Appointment of a Class chair for Class A2 – Social and related Sciences

Professor Martin Kahanec stood down as Class chair during 2025. Professor Björn Wittrock stood in as pro tem Class chair to manage the identification of a new Class chair. The Board have approved the recommendation of the Section chairs (acting as Council) of Class A2 and have appointed XXXXXXX as the new Class chair, effective from 1st January 2026. The Class chair has been co-opted onto the Board of trustees.

Motion for the room#

The members present are asked to approve an initial term of three years (2026 – 2029). This is renewable for a second and final term of three years.

• 4.2b Appointment of a Class chair for Class A1 – Humanities

Professor Poul Holm completed his term as Class chair in 2024. He oversaw the identification and selection process for a new chair. The Section chairs from the Humanities class recommended that the Board of trustees appoint Professor Genoveva Marti (Barcelona) as the new Class chair with effect from the AGM of 2025 and for a period of three years (renewable for a final period of three years). The Boad of trustees accepted the recommendation.

Motion for the room#

The members present are asked to approve an initial term of three years (to the AGM of 2028). This is renewable for a second and final term of three years.

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Other Business (as time allows)

5. Report on the AE engagement in the SAPEA Horizon Europe Project and G-20 (S-20) – President Prof. Dingwell#

6. Brief AE Regional Knowledge Hub Reports 2025/26#

Barcelona (Prof. Jaume Bertranpetit Academic Director, Ms Maite Sánchez Riera - Hub Manager)
Bergen (Prof. Eystein Jansen Academic Director, Ms Kristen Baaken - Hub Manager)
Budapest (Prof. Peyter Hegyi, Academic Director, Hub manager)
Cardiff (Prof. Ole Petersen Academic Director) Tbilisi (Prof. David Lordkipanidze Academic Director, Ms Natia Khuluzauri – Hub Manager)
Wroclaw (Prof. Arkadiusz Wojs Academic Director, Ms Anna Jarosz – Hub Manager)
Graz Data Centre (Helmut Leitner Technical Director, Ms Dana Kaiser - Administrator)

7. Report by the Editor-in-Chief of the European Review – Professor Alban Kellerbauer#

8 Report by our Patron member The Hungarian Research Network (HUN-REN) – Professor Balazs Gyulas #

9. Future plans (President)#

10. Future annual conferences#

11. Call for nominations for election to membership – opened 01 October 2025 - 31 January 2026#

Questions from the membership.
Closing remarks (The President).

NOTES:#

• Trustee (Activity) 2024 report and 2024 examined accounts
  
• AE Statutes and regulations
  
• AE Section chairs and committees

Regional Knowledge Hub websites#

Barcelona: https://aebarcelona.eu
Bergen: https://aebergen.w.uib.no
Bucharest: https://acadeurobucharest.eu
Budapest: https://mta.hu/aebudapest
Cardiff: http://aecardiffknowledgehub.wales
Wroclaw: http://acadeuro.wroclaw.pl
Tbilisi: https://www.aetbilisihub.org
Corporate website: http://www.ae-info.org


The Executive Secretary, Ms Friederike Brandthaus, AE Munich, 2025
Support office at London – Dr David Coates and Ms Teresa McGovern

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Archive#

• 2024 Annual Business Meeting of Members

• 2023 Annual Business Meeting of Members

• 2022 Annual Business Meeting of Members

• 2021 Annual Business Meeting of Members

• 2019 Annual Business Meeting of Members

• 2018: Annual Business Meeting of Members

• 2017: Annual Business Meeting of Members

• 2016: Annual Business Meeting of Members

• 2015: Annual Business Meeting of Members

• 2014: Annual Business Meeting of Members

• 2013: Annual Business Meeting of Members