Nominations#

The nomination cycle 2025/2026 opened on 1st October 2025 and will end at midnight (CET - Central European Time) on January 31, 2026.
No extension of the deadline is possible!#

• Submit a nomination. Read the detailed nominations rules below first!

• List of nominations

➡️ Note: the nomination system can be accessed on PC or tablet. It does not function on a cell phone.

• Overriding criteria for nomination are: a clear evidenced base of internationally recognised distinction. Nationality, citizenship, gender, location or discipline are not considered during the evaluation process. The primary criterion for membership is “sustained academic excellence in the candidate’s field”.

• Only Ordinary members can nominate candidates for membership . All nominations for membership must be made by two members of the Academia. The two nominators must be resident and working in Europe. One of the nominators must be resident in a different country from that of the candidate. It is important that both nominators between them, have personal and professional knowledge of the distinction of the candidate.

• Members may only nominate TWO (2) candidates in each annual cycle.

• Members can nominate candidates to any Class or Section and are not limited to their own fields and disciplines.

First steps#

• Before making a nomination, please check that the candidate has not already been nominated. To do this, go to the List of Nominations. You can search either in the complete list of all nominations or by sections. Any member can view the names of the nominees, the content of the nomination forms can only be viewed by Class and Section chairs.

• Check also that the candidate is not already a registered member of Academia Europaea (and not just your Section). You can search for members in the Academy database.

• Nominators must use the same name and email address to the one that is registered in the AE database (if in doubt, go to your personal AE web page).

• The lead nominator or the co-nominator have to fill out all fields marked * in the online nomination form.

• During the nomination period, an individual nomination can be edited, amended and re-submitted.

• An automatic notification about a successful registration of a nomination is sent to the two nominators and the chair of the relevant Section.

• Nominators can upload additional information (5 documents) on candidates in the nomination form. The additional documents will be made available to the members of the Section committee responsible for the candidates’ evaluation. This will be done soon after the end of the nomination period. The use of additional materials will be at the discretion of the Sections.

• The nominator(s) MUST themselves complete the “case for election” section. This is the critical part of the nomination. It is the responsibility of the nominators to make sure that any of the candidates’ claims are valid and can be substantiated.
  If any evidence is found that the "case for election" was written by the nominee and not the nominators, the nomination will be withdrawn and the nominee banned from any future nominations.

• For the purpose of designating a candidate as an ORDINARY or as a FOREIGN member: a person's nationality and citizenship are irrelevant.

• Nomination of candidates for ORDINARY membership.
  • ORDINARY member candidates must live and work ‘permanently’ in Europe (the continent, or in Israel) (a minimum of 6 months per year). If the candidate at the time of nomination lives and works (permanently, or more than 6 months in a year) outside of Europe (and Israel), then they will be considered a FOREIGN candidate. If a candidate has a dual position and spends a minimum of 6 months in Europe, she/he can be nominated as ORDINARY member.
  • When a candidate is nominated as an ORDINARY member, one of the two nominators must be resident in a different country from that of the candidate.
• Nomination of candidates for FOREIGN membership.
  • Eminent scholars from outside of Europe and who are invited into membership, enhance the status and reputation of the Academia. The Board of trustees have decided that election as a FOREIGN member is a particular distinction and honour and therefore any nominations to this category, will be subjected to an additional eligibility requirement.
  • Thus, in addition to “possessing all of the qualities and attributes necessary for Ordinary membership”: candidates for election as FOREIGN members should present clear evidence of strong and sustained (ongoing) collaboration(s) and verifiable working links with European institutions and centres of scholarship. The nominators should validate these claims. The award of honours by European institutions, substantive positions (such as professorships) and substantial periods of residence at European centres can provide the additional evidence of such links.
    Short term study visits, conferences and summer schools are not evidence of strong sustained links and will not be accepted as evidence of collaboration with European institutions.

• Books, Publications and other outputs
  Not more than ten of the candidate’s most significant contributions covering the immediate past five-years, should be listed. There should be a clear indication of authorship role (sole, principal, co-author or editor of any book). If relevant, citation figures and evidence of impact can be included. Any evidence of impacts on the wider scientific community and/or on the wider public flowing from the work of the candidate is welcome. For example, art and performance installations, citizen science initiatives and public interactions for education and outreach.

• Honours and major awards
  These should be substantial national and international prizes, or other honours. For example, medals recognising sustained academic distinction and election to national Academies. The awarding of research grants and project funds are not in themselves of significant enough recognition. ERC grants should be included.

• Age of candidates
  • There is no age restriction and all candidates will be considered. In all cases, evidence must be provided to show that a candidate is still active in either scholarship and/or other academically relevant activities, or, where their past individual international distinction merits particular consideration.
  • Nominators must provide evidence of the year that the candidate became research active (or ended, if appropriate) and include in the dossier references to publications produced in the immediate past period of five years, and/or describe other achievements that may lay outside of the traditional academic publications realm in support of the candidate.

How to submit a nomination#

• Go to the online nomination system. You'll be asked to identify.
  • To identify, enter either your user name or your email address and the password
  • If you have forgotten your password, you can obtain a new one by clicking on the button "Get Passsword" at the AE webpages (top right corner) at https://www.ae-info.org .
  • Now enter your user name or your email address and click on the button "Send me new password". A new password will then be sent to the address registered in the Academy database. You can change the password after you have logged in.
  • Attention: your email address must be the same one as the one registered with the Academy. If you are not sure which email address is registered and/or you do not receive a mail after the request for a new password, contact the AE office (office@ae-info.org) which will let you know which email address is registered.

• Click on the button "New nomination".

• Fill in (at least) the family and first name of the nominee and her/his country of residence in the nomination form.

• Fill in the rest of the form and/or invite the nominee to fill in sections 1, 2, 3 and 6
  • You can invite the nominee to fill parts of the nomination form by clicking on the “Grant Access to Nominee” button at the end of section 1. Now copy the generated link and send it to the nominee. The link gives the nominee access to the 1, 2, 3 and 6 sections of the nomination form.
  • Section 4 ("Case for election") may be written by the nominators only.

• Invite the co-nominator by going to Section 5. Choose a member and click on the “Send notification email to the 2nd nominator” button. An automatic mail will be sent to the second nominator asking him to accept his support of the nomination. You have to wait for acceptance by the co-nominator before the nomination form can be submitted.

• The content of the nomination form is saved automatically each time the nomination form is edited (there is no "Save" button).

• Submit the form by clicking on the SUBMIT button at the bottom of the page. You will receive an automatic notification form that the nomination was correctly received.

• You can edit the nomination form until the end of the nomination period, the content of the form is automatically saved. To register the latest version of the nomination form, click on the SUBMIT button.

• Attention: since an automatic mail with a copy of the current version of the nomination form is sent to the section chair each time the SUBMIT button is clicked, please click on the SUBMIT button only when you think the nomination form was completed in order to avoid spamming the section chair’s inbox.

• You can access an overview page of your nominations by going to https://www.ae-info.org/Form/nomination_management.html.

• If you have questions, please contact Dana Kaiser (dkaiser@iicm.edu) or the AE office (office@ae-info.org).

• You can download the detailed Nomination Rules amended September 2025.

Criteria for submission of a nomination to the Board list#

Candidates that might be included into such a list could include:

• scholars who might for unknown reasons have been overlooked;
• or sometime scholars who by virtue of their having changed [career] direction at some time in the past, might have moved out of frontline research and into otherwise high profile administrative, political or other occupations that were still closely allied to Higher Education and Research and who because of these factors might have similarly been overlooked, even where past academic achievements were of acceptable quality;
• or high profile persons who may be internationally recognised for popular cultural works that nonetheless have (substantial) scholarly merit, but who might not per se, be associated with traditional mainstream academic positions
• Candidates referred to the Board by the Classes, and that were nominated in the standard way but where no agreement could be reached, or where there were technical or other issues preventing an objective assessment to be reached).